Accounting and Bookkeeping for Property Management Companies
A portfolio-wide financial view. Accounting for property management companies brings rent activity, property expenses and owner reporting into a clear monthly process. CrownGlobe can help organize the books around your portfolio, so your team spends less time tracing transactions and more time managing properties.
A scope built around your properties. Our property management accounting services begin with your property structure, reporting deadlines and existing systems. Owner disbursements, trust-account records and CAM work are assessed against your requirements before they become part of the engagement.
Connected support from CrownGlobe. Agree the bookkeeping, accounts payable and financial reporting support your team needs, with a clear review process for owner and portfolio records.
Operating Areas
Owner statements & disbursements
Connect each property’s income, expenses and owner balances. Define a statement review process and the information needed to support approved disbursements.
Trust & security-deposit records
Assess account structures, deposit records and reconciliation needs. Agree responsibility for account reviews and exceptions before work begins.
CAM & expense reconciliation
Review the source expenses, lease inputs and allocation rules needed for an agreed common-area maintenance reconciliation scope.
Multi-property reporting
Use consistent property coding to compare income, costs and balances across the portfolio, with detail available for individual properties.
Property Management Accounting Services
Choose the CrownGlobe services your business needs, with clear responsibilities and a scope agreed before work begins.
Connect recurring bookkeeping, reporting and financial support with the way your team operates.
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Whether you need a property bookkeeper or support for your existing team, agree the transaction, coding and reconciliation tasks that fit your portfolio.
Organize vendor bills, property allocations and approval status. Payment preparation and execution responsibilities are defined in the agreed workflow.
Bring reconciliations and property reports together for review, with a clear list of open items before statements are finalized.
Use portfolio reporting, budgets and cash-flow discussions to assess operating needs as your management business adds doors and owners.
A clearer view of each property and your portfolio
Effective accounting services for property managers connect day-to-day activity with the reports owners expect. We shape the workflow around the questions your team needs to answer each month.
Trace rent from records to bank activity
Compare rent-roll information, receipts and bank activity using the sources agreed at onboarding. Flag missing entries and timing differences for review.
Keep expenses with the right property
Establish property and account mappings for recurring bills, shared expenses and management charges. Document exceptions so they do not become repeated month-end questions.
Make owner statements easier to review
Agree a statement format, supporting schedules and review deadline. Explain unresolved balances before the team approves statements or related disbursements.
Build a structured reconciliation process
Assess operating, trust and security-deposit account records separately. Reconciliation work and review responsibilities depend on the account setup and agreed requirements.
Organize CAM reconciliation inputs
For an agreed scope, assemble expense detail and allocation inputs supplied by your team. Lease interpretation and approval responsibilities are established at the outset.
Turn property data into management decisions
Review property-level results alongside management-company performance. Use consistent reporting to discuss cost trends, collection issues and portfolio growth.
Property Management Accounting Deliverables
An accountant for property management needs reliable property records and clear owner reporting requirements. Agree the source data, review process and delivery schedule for the reports your portfolio needs. Specialized schedules depend on the assessed scope.
Owner statements
A consistent view of property income, expenses and owner balances, with supporting detail as agreed.
Trust-account reconciliation schedules
Reconciliation records and exception lists for the accounts included in the confirmed engagement.
Rent-Roll Tie-Out & Delinquency Report
A comparison of rent records and accounting activity, highlighting differences that need follow-up. Outstanding balances organized by property or tenant using the records and aging dates supplied.
CAM reconciliation
A schedule based on the approved expense inputs and allocation approach for the agreed properties.
Property-level profit & loss
Income and expense reporting for individual properties, with portfolio views where required.
Year-end owner & vendor file
Organized payment and payee records to support the agreed 1099 preparation workflow and review.
Industry-Specific Benefits
Clearer account records
Document reconciliations and open items so the team can review balances with the relevant supporting records.
More predictable owner reporting
Use agreed deadlines and responsibilities to reduce last-minute statement preparation and repeated requests for missing information.
Visibility by property
See where income and expenses arise, helping your team explain performance without rebuilding reports each month.
Less repeated data handling
Assess exports and mappings to reduce duplicate entry where the available systems and agreed workflow allow.
Better organized review records
Keep reports, reconciliations and supporting documents together for owner questions, year-end work and external reviews.
A monthly process built on traceable information
Clear reporting starts with clear inputs. We establish where each report draws its information and how your team resolves exceptions before the close is completed.
Property-Level Profit & Loss
Review income and expenses for each property using consistent account mappings, alongside a portfolio view where required.
Owner Balances & Collections
Connect approved owner statement inputs with rent records and outstanding balances. Explain open items before the team signs off reports or disbursements.
Portfolio Cash-Flow Planning
Review expected collections, operating costs and planned property commitments through the forecasting scope agreed with your team.
Month-End Review Pack
Keep reconciliations, supporting records and unresolved items together. Trust and CAM schedules are included only after their requirements and responsibilities are confirmed.
Case Study
Giving Property Managers a Clear View of Every Portfolio
Growing a property portfolio makes owner reporting harder to keep consistent. One property management company was adding units faster than its books could keep up, with rent, expenses and owner statements tracked in different places. CrownGlobe set up property-level coding, brought bookkeeping and monthly reconciliations into one process, and prepared clear portfolio reports. This gave owners confidence in their statements and gave the management team the information they needed to plan, budget and grow the portfolio in an organised way.
Technology & Accounting Software
Software fit is confirmed during onboarding. Share sample reports and exports so we can assess the work involved, the available detail and the supported route into your accounting records.
AppFolio Exports
Review rent, payment and property reports to determine whether the required bookkeeping and reporting workflow can be supported.
Buildium Exports
Assess source detail, property identifiers and the record handoff before confirming the supported workflow.
Yardi Exports
Confirm the export format and transaction detail before agreeing the mapping and reconciliation approach.
QuickBooks Reporting
Confirm the destination setup and property reporting structure where QuickBooks is part of the workflow. Imports and connectors are assessed separately.
Engagement Model
Start with Standard
$125/ Per MonthIdeal for smaller property portfolios. Includes bookkeeping for rental income, property expenses and payroll records, with monthly financial statements.
Start with Growth
$245/ Per MonthDesigned for property managers with larger portfolios or those seeking financial advice. Adds weekly KPI reports, property income and expense analysis, and quarterly strategy calls.
Start with Virtual CFO
$345/ Per MonthFull service including all Growth features, plus advanced forecasting, BI dashboards and financial metrics such as property margins and portfolio cash flow. Designed for larger portfolios and growing property management businesses.
FAQs
Answer: Use the monthly plans above as a starting point, then compare the scope for your portfolio. When choosing an accountant for property management, review the property count, transaction volume, condition of the records and required reports. Catch-up work and additional accounts payable support are scoped separately.
Answer: We first assess the account structure, available records and requirements that apply to your operation. Any trust-account work is agreed only after confirming capability, reconciliation needs and review responsibilities. Your engagement will define who approves balances and disbursements.
Answer: Share your system setup and sample exports so we can confirm the supported workflow. The assessment covers data access, report detail and the bookkeeping tasks needed. Direct platform work, imports or integrations are included only when specifically confirmed.
Answer: The format is agreed with your team. A statement can show property income, expenses, owner balances and relevant adjustments, with supporting detail where available. We also define how unresolved items are reviewed before statements are approved.
Answer: CAM reconciliation can be assessed as a separate scope. We review the property expense records, lease inputs and allocation approach before confirming the work. The engagement sets out who supplies and approves the allocation rules and final schedule.
Accelerate Your Business Growth
Discover related services to support the next stage of your business.
Bring your property reporting into focus
Tell us about your portfolio, accounting systems and owner reporting needs. We will review the requirements and outline a practical scope for your team.
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