Restaurant Bookkeeping & Accounting Services

We connect your POS system (like Toast, Square, or Clover) to your accounting software. Each sale, tax, and tip from the POS is automatically sent to the ledger. This eliminates manual entry and ensures that your daily sales match your books.

At the end of each day or shift, we compare POS totals (cash and credit) to what was deposited in the bank. Any discrepancies (overages or shortages) are flagged immediately. This daily reconciliation prevents sales from being missed and catches errors early.

We set up an inventory system that tracks stock levels of food and beverages. When POS data is integrated, it deducts sold items from inventory automatically. Regular stock counts are reconciled with the system to identify shrinkage (spoilage, waste, or theft) so you only order what’s needed.

Tips reported by servers are captured in the POS and imported into accounting. We ensure that all tips are properly recorded and taxed. Payroll for tipped and non-tipped staff is processed with these tip credits in mind, so wages, overtime, and payroll taxes are all calculated correctly.
Payroll Processing

You’ll receive regular P&L statements, balance sheets, and cash flow reports. We can also provide industry-specific reports, like food cost percentage (food cost divided by food sales) and prime cost (labor + cost of goods). Dashboards can display key metrics (daily sales, average check, labor %) for quick insights.

The POS calculates sales tax on each transaction. We use that data to ensure the correct sales tax is recorded and ready for filing. For example, we’ll categorize taxable vs. non-taxable sales appropriately. We also track liquor sales separately if applicable (to support excise taxes) and prepare the necessary tax filings.

We implement controls like requiring end-of-shift cash counts and immediate deposits (bank drops). These cash amounts are reconciled against POS cash sales. By comparing actual cash to expected cash daily, you catch mistakes or theft quickly and keep your cash handling transparent.

Yes. We maintain separate books for each location and can consolidate them into a single report. Each store’s sales, costs, and payroll are tracked individually. Consolidated reports allow you to compare performance between locations and see the overall health of your restaurant group.

We track cost of goods sold (COGS) closely. By recording inventory purchases and linking them to sales, you get accurate food and beverage cost percentages each month. Any spikes in food cost or labor can be identified immediately. This lets you adjust menu prices or portion sizes before profit margins suffer.

Frequent inventory counts (like weekly or monthly) and point-of-sale tracking help. Crownglobe sets up variance reports where expected usage (from sales) is compared to actual stock. Any large variances highlight potential theft or waste. Training staff and rotating stock also minimize spoilage.

Using historical sales data, we build cash flow forecasts for slow and busy seasons. For example, we use past holiday sales to predict inventory needs and staffing for next season. These forecasts help ensure you have enough cash on hand for big inventory purchases during peak times.

We generally use QuickBooks Online or Xero for accounting. The POS systems like Toast, Square, or Lightspeed can all feed data into these platforms. Additional tools (like Dext for receipts or a BI dashboard) can enhance data entry and reporting. The key is choosing systems that integrate easily.

Implementation can take a few weeks. First, we set up the integration between your POS and accounting software. Then we categorize menu items and map them to the chart of accounts. You’ll start seeing improved data entry accuracy and timely reports within the first month of go-live.

Begin by syncing your POS and bank accounts with an accounting platform. Then set up categories for sales (food vs. drinks) and regular expenses. Consulting with a specialist ensures best practices are applied from day one. Once set up, your daily operations (from order to payout) will flow into accurate financial records.